working at the museum
Thank you for your interest in working at the San Diego Air & Space Museum. The Museum believes in the empowerment of its people and that it's the people of an organization that creates success. The Museum believes in fair treatment to all, values diversity and is a committed Equal Opportunity Employer. Our diverse and talented staff identifies and supports our mission.
We encourage you to review our posted jobs and apply for a specific opening. Applying for a position helps us understand your skills and interests and allows us to contact those whose qualifications appear to most closely match position requirements. We regret that due to the number of applications we receive, we cannot respond personally to all of the highly qualified applicants who contact us. If you do not hear back from us, please feel free to check our openings and submit additional applications for other positions.
Notice: It is the policy of The San Diego Air & Space Museum to provide equal employment opportunities to all qualified persons without regard to race, creed, religion, sex, sexual orientation, age, national origin, physical or mental disabilities, marital status, veteran status, or any other status or characteristic protected under federal, state, or local law.
Classification: Full-Time, non-exempt
Department Location: Education
Manages the scheduling of Department programs and resources, represents the Education Department and museum to the public, and keeps office operations and systems running smoothly.
Duties & Responsibilities
- The Education Department Administrative Assistant supports the Director of Education in the operation of the Education Department and the implementation of the museum’s education programs.
- Coordinates with other museum departments as necessary for the smooth implementation of all Education Department classes, programs, activities, and meetings.
- Serves as the central point of contact for scheduling the use of dedicated Education Department facilities such as the classroom.
- Schedules and coordinates group tours and visits to the museum; schedules onsite and outreach museum programs including birthday parties, summer camps, coordinating with volunteer scheduling as necessary.
- Working with other Education Department members, oversees the administrative aspects of volunteer and intern coordination. Duties include tracking hours, maintaining the volunteer database, assisting with the scheduling of volunteer meetings and appreciation events, and reporting hours to other organizations.
- Manages requests for speakers from the museum, coordinating requests and scheduling appearances as required.
- Performs all necessary office duties including disposition of regular and electronic correspondence, filing, and answering the telephone.
- Acts as recording secretary for meetings and committees as designated by the Director of Education.
- Maintains databases and records of attendees and teachers for all education programs and activities, using those sources to generate reports, summaries, and mailing lists as necessary.
- Manages departmental accounting functions in coordination with CFO and Accounting Clerk.
- Assists with the reporting and compilation of City of San Diego Transient Occupancy Tax (TOT) numbers as requested. Participates in other activities in support of the museum at the direction of the Director of Education, including weekend events and evening events.
Minimum Job Requirements
- High school diploma or GED. Bachelor’s degree preferred.
- Experience working in a similar administrative role.
- Experience working with and generating reports from database programs.
Knowledge, Skills and Abilities Required:
- Skill in organizing resources and establishing priorities.
- Strong interpersonal skills both with the public and with museum staff and partners, and ability to deal effectively in a team environment.
- Excellent customer service skills and professional demeanor.
- Able to communicate effectively, both orally and in writing.
- Spanish writing and oral skills an advantage but not a requirement.
- Strong computer skills and knowledge, including the ability to create and update databases, spreadsheets and electronic distribution systems.
- Self motivated, with attention to detail.
- Knowledge and appreciation of staff and volunteers and their different skill sets.
- Knowledge of Gateway Galaxy POS a plus.
Work may be performed in an office environment, museum environment, or field environment. Slight physical activity, requiring handling of light-weight objects up to 25 pounds or standing and/or walking for more than five (5) hours per day. No or very limited exposure to physical risk. The Museum is a non-smoking, drug-free workplace. Some evenings and weekends are required, including occasional overnights.
Received: Director of Education
To Apply: Send cover letter and resume to:email@example.com. Reference "Education Department Administrative Assistant" in subject line.